No security system is complete without a comprehensive visitor management program. Knowing exactly who is entering and exiting your building at any given time is vital to maintaining safety and keeping cohesive records of your property usage. Not only does visitor management make it significantly more difficult for unwanted guests to sneak by unnoticed, but it provides valuable insight into the movement of staff and visitors on your premises. Integrating access control systems with your visitor management system further enhances overall physical security by managing who is allowed onsite through features such as ID scanning and blocklists.
If you’re looking for a succinct software system to give you greater control over your visitor management process, InVentry may be the option you’ve been looking for. This tool is built to ensure you keep track of who is on-site at all times, as well as making sure that all visitors are easily identifiable through a printed, personalised badge. The software comes with a 20-inch screen and an integrated camera, equipping you with everything you need to boost your security measures and keep your business, school, hospital, or facility safe.
Redefining Visitor Management
InVentry isn’t just a singular tool – it is a comprehensive visitor management solution that includes a variety of features and different technologies built to provide you with the most comprehensive security measures possible.
Touchscreen
The InVentry system includes a 20-inch screen, clear and easy to navigate. As visitors arrive, they are presented with everything they need to quickly register themselves on the touchscreen, which is programmed to make the entire process as seamless as possible.
Visitor Badge Printing
InVentry is designed to supply every visitor with a personalized visitor badge, instantly printed for identification. This helps staff to recognize who is registered, and to identify guests as needed. Badge designs are customizable, easily tailored to suit the needs and professionalism of your facility.
Webcam
As a part of the badge printing process, InVentry supplies you with an integrated webcam to take pictures of your visitors.
Staff Notification
InVentry can be programmed to notify relevant staff when a visitor has arrived, the message delivered directly through SMS.
Visitor Memory
In order to keep systems efficient and as simple as possible, the InVentry system is built to remember visitors. Returning guests are able to enter their details far more quickly, saving unnecessary time being wasted on re-completing the registration process in full.
The Benefits of InVentry
Enhanced Security
Visitor management is more than a smooth registration process. It provides you the confidence that you know precisely who has entered the premises and why, and it guarantees records of daily movement. Through monitoring all visitors, your ongoing security systems will be significantly enhanced, and unwanted guests will be deterred.
Better Efficiency
InVentry is built to be fast, effective, and efficient. Nothing is overcomplicated, and your front desk team is given the luxury of being able to entirely hand over the visitor registration process to a digital system built to run a seamless check-in.
Improved Professionalism
Introducing a streamlined visitor management system gives your facility an endlessly professional image. Having visitors experience a well-structured registration system gives them a positive image of your brand from the very first moment they enter the doors.
Data Compliance
InVentry is built to follow all protocols and guidelines that could easily slip by. If you’re looking to guarantee that your reception is compliant with the General Data Protection Regulations, installing a modern system to run the show is the easiest way to do so.
Integration with Pre-Existing Emergency Systems
The InVentry system is able to integrate with the systems and access control of your building, adapting to all your specific needs. In the case of an evacuation, the system facilitates employee and visitor tracking, ensuring that everyone (including visitors) is accounted for and is able to exit the building safely.
Where to Install Visitor Management Software?
InVentry is applicable and useful to a wide variety of settings. Understanding how a visitor management system works can help highlight its benefits in these environments. Such systems streamline the visitor sign-in process, improve workplace efficiency, and enhance security by replacing manual logbooks with digital solutions that capture visitor information, ensure compliance, and facilitate features like pre-registration and real-time tracking. Anywhere that has a high volume of regular visitors can benefit from InVentry installation. Some of the most common locations that rely on visitor management systems like this one include schools, hospitals, and offices.
| Schools | Hospitals | Offices |
| All schools have a duty to protect their students, and a cohesive visitor management system is one of the best safeguarding choices for faculty. Ensuring that all visitors are identified, recorded, and have a valid reason to be on school grounds deters unwanted incidents from occurring and effectively protects your cohort of students. | In order to successfully maintain the safety of staff and patients, as well as record incidents and concerns with the NHS or relevant hospitals, effective visitor management systems is essential. InVentry can both prevent unauthorised persons accessing a medical facility, as well as provide an efficient check-in system for contact tracing purposes. | As more workplaces adopt a hybrid working model of both in-office and at-home workdays, it is more important than ever to be absolutely certain that everybody on-site needs to be there. It is abundantly easy for unwanted visitors and employees to slip through the cracks when different staff are rotating through the office daily, so a visitor management system such as InVentry ought to be a staple of security in the modern workplace. |
Why Choose InVentry?
InVentry is built to handle all the finer details for you, ensuring accurate visitor records are maintained. This system ensures that your staff don’t need to spend any unnecessary time having a hand in visitor registration and identification, allowing their focus to be in more important areas as the InVentry software provides professional and seamless management. Choosing InVentry is making things as simple for your school, hospital, office, or facility as possible – everything you need is included in one installation, and the premises is subsequently set up for reliable protection and ongoing security.
Enquire Now to Learn More About InVentry
Visitor management goes beyond making sure all guests go through a sign-in process. The visitor sign-in process is simplified, enhancing the visitor experience and improving security. The system also has the ability to export visitor data for audits and management, ensuring detailed records and easy identification. It’s about security, detailed records, visitor signs, easy identification, and a confidence that every single person on your premises is safe and accounted for.
InVentry is effective, professional visitor management made as easy as possible. If you’re curious about whether InVentry could work for you or looking to receive some tailored advice about your current security systems, contact the ai security team today.
Visitor Management FAQs
What is a visitor management system?
A visitor management system (VMS) is a tool used by companies to track and manage who comes into their building. Visitors sign in on arrival, often through a digital platform or kiosk. The system issues visitor badges, records visit details and notifies the host of their guest’s arrival. VMS secures the building by only allowing authorized people in and having a record of everyone in and out.
How do you create a visitor management system?
Creating a visitor management system involves:
- Define Requirements: What are your company’s needs, security levels, data collection requirements and visitor flow.
- Choose a Platform: What software or digital platform do you use for visitor management. This could be cloud based, mobile apps or custom built.
- Design the Workflow: How will visitors be checked in and out, what data will be captured (e.g. name, purpose of visit), badge printing and host notification.
- Implement Hardware: If required set up hardware such as tablets, kiosks, badge printers and cameras.
- Integrate with Other Systems: Ensure the VMS integrates with your existing security systems, access control and communication tools.
- Test and Train: Test the system thoroughly and train staff on how to use it.
- Monitor and Adjust: Review the system regularly and make adjustments as needed to improve efficiency and security.
Does Microsoft have a visitor management system?
Microsoft doesn’t have a standalone visitor management system but Microsoft 365 and other Microsoft tools can be used to support visitor management. For example, Microsoft Teams and Outlook can be used to manage appointments and notify hosts of visitor arrivals. Some third party visitor management solutions integrate with Microsoft 365 to streamline processes and secure the building.
What is VMS visitor management system?
A VMS visitor management system is any digital solution or software used to manage and track visitors to a building. The VMS can automate the entire visitor registration, check in process, and check out process, securing the building and providing a better visitor experience. Features of a VMS may:
Reporting and Analytics: Track visitor data and generate reports for security audits and compliance.
Visitor Registration: Pre-registration of visitors and auto check in.
Badge Printing: Issue temporary ID badges to visitors.
Host Notification: Notify the host when their visitor arrives.
Compliance Management: Ensure visitors comply with company policies, e.g. sign NDAs or health declarations.
